+123 -777- 456 - 789x 1010 New York, NY 10018 US Mon - Sat 8.00 - 18.00. Sunday CLOSED

Administrative Assistant / Processor

Hong Kong
negotiable Expires in 2 months


Key Result Areas:

  • Assist in the preparation of regularly scheduled reports, presentations and briefs
  • Type reports, memos, letters and other documents using Word relevant computer software
  • Arrange, record, type and distribute meeting minutes of ALCO, MANCO and Branch Executive Summary Report.
  • Develop and carry out an efficient documentation and filing system.  File and retrieve corporate documents, records and reports as and when needed.
  • Handle administrative requests and queries from senior managers, including acting as the administrative point of contact between the executives and internal/external clients
  • Undertaking reception tasks of answering telephone calls, take messages and routing correspondence
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.  Open, sort and distribute incoming correspondence, including faxes and email.
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Maintain Contact Lists (Internal and External)
  • Organizing and scheduling appointments with admin software, including maintain diary, arrange meetings and appointments and provide reminders
  • Make travel and visa arrangements
  • Perform general office duties such as ordering stationery supplies and maintaining records management database systems.
  • Monitor office supplies and research advantageous deals of suppliers/vendors
  • Perform other ad-hoc support tasks as assigned

Desired Skills and Experience

  • Proficiency in MS Office
  • Excellent organizational skills and the ability to prioritize work
  • Attention to details and problem solving skills
  • Good telephone manner and interpersonal skills
Hong Kong